Job Id OEJ0000002287

Deployment Coordinator

in Dubai United Arab Emirates

Posted on:   13th January 2020

Experience: 3+ Years
Job Category: Administration - General Assistant
Education Basic
Job Type Permanent

Other Details

Job Responsibilities:

  • Maintain personnel database by keeping data up to date.
  • Liaise with the company branches, other Agents or Clients for personnel documentation needed for projects.
  • Book offshore trainings, coordinate payments to the training center and transport of the personnel.
  • Schedule offshore medical examinations for employees.
  • Activate and terminate insurance cover as and when needed, and recording it as per instruction given.
  • Making travel arrangements by liaising with travel agent and hotels as necessary.
  • Manage travel schedule and alert necessary flight rebooking.
  • Manage Subcontractors for deployment: NDT, Rope Access, etc.
  • Assist project team with deployment personnel document preparation.
  • Prepares travel document packs, and brief scheduled personnel about travel arrangements.
  • Verify personnel contracts and make sure they are signed and in place before deployments
  • Assists with team selection based on relevant qualifications and feedback when requested.
  • Tracks performance and provides summary/feedback
  • Update Personnel Planning as per confirmed personnel departures / arrivals.
  • Research visa requirements, collect necessary documentation, and apply for requested visas.
  • Stay up to date with offshore certification / documentation requirements.
  • Conducts offshore documentation trainings for relevant personnel.
  • Issues PO for subcontracting jobs and ATPI
  • Ensure that all invoices received are accurate and resolves any queries with relevant parties
  • Update Quarterly Deployment Report (Tracking Permanent Staff Deployment)
  • Subcontractor Management - NDT, Rope Access, etc.

Qualification and Knowledge:

  • Minimum 2 years of experience in the field.
  • Bachelor’s degree or equivalent work experience.
  • Knowledge - Offshore Certification Standards ( BOSIET, HUET, BST)
  • Microsoft Office Suite – Outlook, Word, Excel (high level of proficiency required), Power Point
  • Visa procedures to various countries
  • Travel Industry Exposure

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